Privacy Policy

1. Overview of data protection

General information

The following information will provide an easy to navigate overview of what will happen with personal data when this website is visited. The term “personal data” comprises all data that can be used to personally identify somebody. For detailed information about the subject matter of data protection, please consult our Data Protection Declaration, which we have included beneath this copy.

Data protection information according to Art. 13 and 14 GDPR

Below you will find our data protection information:
Data protection information for business partners
Data protection information for applicants

Data recording on this website

Who is the responsible party for recording of data on this website (i.e., the “controller”)?
The data on this website is processed by the operator of the website, whose contact information is available under section “Information about the responsible party (referred to as the “controller” in the GDPR)” in this Privacy Policy.

How do we record your personal data?
We collect your data as a result of sharing your data with us. This may, for instance be information you send to us via our contact E-Mail address. Other data shall be recorded by our IT systems automatically or after you consent to its recording starting your visit on our website. This data comprises primarily technical information (e.g., web browser, operating system, or time the site was accessed). This information is recorded automatically when you access this website.

What are the purposes we use your data for?
A part of the information is generated to guarantee the error free functionality of the website. 

What rights do you have as far as your information is concerned?
You have the right to receive information about the source, recipients, and purposes of your archived personal data at any time without having to pay a fee for such provided information. You also have the right to demand that your data are rectified or deleted. If you have consented to data processing, you have the option to revoke this consent at any time, which shall also affect all future data processing. Moreover, you have the right to demand that the processing of your data be restricted under certain circumstances. Furthermore, you have the right to log a complaint with the competent supervising agency. Please do not hesitate to contact us at any time if you have questions about any data protection related issues.

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2. Hosting and Content Delivery Networks (CDN)

External Hosting

This website is hosted by an external service provider (host). Personal data collected on this website are stored on the servers of the host. These may include, but are not limited to, IP addresses, contact requests, metadata and communications, contract informaation, contact information, names, web page access, and other data generated through a web site.
The host is used for the purpose of fulfilling the contract with our potential and existing customers (Art. 6 I b) GDPR) and in the interest of secure, fast, and efficient provision of our online services by a professional provider (Art. 6 I f) GDPR).

Our host will only process your data to the extent necessary to fulfil its performance obligations and to follow our instructions with respect to such data.

We are using the following host:

Mittwald CM Service GmbH & Co. KG
Königsberger Straße 4-6
32339 Espelkamp

Execution of a contract data processing agreement
In order to guarantee processing in compliance with data protection regulations, we have concluded an order processing contract with our host.

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3. General information and mandatory information

Data protection

The operators of this website and its pages take the protection of your personal data very seriously. Hence, we handle your personal data as confidential information and in compliance with the statutory data protection regulations and this Data Protection Declaration.
Whenever you use this website, a variety of personal information will be collected. Personal data comprises data that can be used to personally identify you. This Data Protection Declaration explains which data we collect as well as the purposes we use this data for. It also explains how, and for which purpose the information is collected.
We herewith advise you that the transmission of data via the Internet (i.e., through e-mail communications) may be prone to security gaps. It is not possible to completely protect data against third-party access.

Information about the responsible party (referred to as the “controller” in the GDPR)

The data processing controller on this website is:

@-yet GmbH
Schloss Eicherhof
42799 Leichlingen

Phone: +49 2175 1655 0
E-mail: info@at-yet.de

The controller is the natural person or legal entity that single-handedly or jointly with others makes decisions as to the purposes of and resources for the processing of personal data (e.g., names, e-mail addresses, etc.).

Data erasure and retention period

Unless a more specific storage period has been specified in this privacy policy, your personal data will remain with us until the purpose for which it was collected no longer applies. If you assert a justified request for deletion or revoke your consent to data processing, your data will be deleted, unless we have other legally permissible reasons for storing your personal data (e.g., tax or commercial law retention periods); in the latter case, the deletion will take place after these reasons cease to apply.

Contact of the data protection officer

We have appointed a data protection officer for our company.

Rechtsanwalt Georg Baumann
Georg Baumann Informationssysteme GmbH
E-mail: datenschutz@add-yet.de

Revocation of your consent to the processing of data

A wide range of data processing transactions are only possible with your express consent. You can revoke already-given consent at any time. For this purpose, informal communication by e-mail to us is sufficient. The legality of the data processing carried out until the revocation remains unaffected by the revocation.

Right to object to the collection of data in special cases and to direct marketing (Art. 21 GDPR)

If the data processing is based on Art. 6(1) e or f GDPR, you have the right to object to the processing of your personal data at any time based on grounds arising from your unique situation. This also applies to profiling based on these provisions. To determine the legal basis, on which any processing of data is based, please consult this data protection declaration. If you log an objection, we will no longer process your affected personal data, unless we are in a position to present compelling protection worthy grounds for the processing of your data, that outweigh your interests, rights and freedoms or if the purpose of the processing is the claiming, exercising or defense of legal entitlements (objection pursuant to art. 21(1) GDPR).

If your personal data is being processed in order to engage in direct advertising, you have the right to object to the processing of your affected personal data for the purposes of such advertising at any time. This also applies to profiling to the extent that it is affiliated with such direct advertising. If you object, your personal data will subsequently no longer be used for direct advertising purposes (objection pursuant to art. 21(2) GDPR).

Information about, rectification and eradication of data

Within the scope of the applicable statutory provisions, you have the right to demand information about your archived personal data, their source and recipients as well as the purpose of the processing of your data at any time. You may also have a right to have your data rectified or eradicated. If you have questions about this subject matter or any other questions about personal data, please do not hesitate to contact us at any time.

Right to demand processing restrictions

You have the right to demand the imposition of restrictions as far as the processing of your personal data is concerned. To do so, you may contact us at any time. The right to demand restriction of processing applies in the following cases:

In the event that you should dispute the correctness of your data archived by us, we will usually need some time to verify this claim. During the time that this investigation is ongoing, you have the right to demand that we restrict the processing of your personal data.

If the processing of your personal data was/is conducted in an unlawful manner, you have the option to demand the restriction of the processing of your data instead of demanding the eradication of this data.

If we do not need your personal data any longer and you need it to exercise, defend or claim legal entitlements, you have the right to demand the restriction of the processing of your personal data instead of its eradication.

If you have raised an objection pursuant to Art. 21(1) GDPR, your rights and our rights will have to be weighed against each other. As long as it has not been determined whose interests prevail, you have the right to demand a restriction of the processing of your personal data.

If you have restricted the processing of your personal data, these data – with the exception of their archiving – may be processed only subject to your consent or to claim, exercise or defend legal entitlements or to protect the rights of other natural persons or legal entities or for important public interest reasons cited by the European Union or a member state of the EU.

Right to data portability

You have the right to have data that we process automatically based on your consent or in fulfillment of a contract handed over to you or to a third party in a common, machine-readable format. If you should demand the direct transfer of the data to another controller, this will be done only if it is technically feasible.

Right to log a complaint with the competent supervisory agency

In the event of violations of the GDPR, data subjects are entitled to log a complaint with a supervisory agency, in particular in the member state where they usually maintain their domicile, place of work or at the place where the alleged violation occurred. The right to log a complaint is in effect regardless of any other administrative or court proceedings available as legal recourses.

SSL and/or TLS encryption

For security reasons and to protect the transmission of confidential content, such as purchase orders or inquiries you submit to us as the website operator, this website uses either an SSL or a TLS encryption program. You can recognize an encrypted connection by checking whether the address line of the browser switches from “http://” to “https://” and also by the appearance of the lock icon in the browser line.

If the SSL or TLS encryption is activated, data you transmit to us cannot be read by third parties.

Update and modification

The privacy policy must be adapted from time to time to the current circumstances and the legal situation. Please check the data protection declaration before you use our offer to be up to date with possible changes or updates.

Liability for links

Our offer contains links to external websites of third parties, on whose contents we have no influence. Therefore, we cannot assume any liability for these external contents. The respective provider or operator of the pages is always responsible for the content of the linked pages. The linked pages were checked for possible legal violations at the time of linking. Illegal contents were not recognizable at the time of linking. However, a permanent control of the contents of the linked pages is not reasonable without concrete evidence of a violation of the law. If we become aware of any infringements, we will remove such links immediately.

Copyright

The content and works created by the site operators on these pages are subject to German copyright law. Duplication, processing, distribution, or any form of commercialization of such material beyond the scope of the copyright law shall require the prior written consent of its respective author or creator. Downloads and copies of this site are only permitted for private, non-commercial use. Insofar as the content on this site was not created by the operator, the copyrights of third parties are respected. In particular, third-party content is identified as such. Should you nevertheless become aware of a copyright infringement, please inform us accordingly. If we become aware of any infringements, we will remove such content immediately.

Rejection of unsolicited e-mails

We herewith object to the use of contact information published in conjunction with the mandatory information to be provided in our Site Notice to send us promotional and information material that we have not expressly requested. The operators of this website and its pages reserve the express right to take legal action in the event of the unsolicited sending of promotional information, for instance via SPAM messages.

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4. Data collection on this website

Cookies

We use session cookies on our website to make it easier for you to use our web pages. These are small text files that are stored on your hard drive for the duration of your visit to our website and, depending on the settings of your browser programme, are deleted again when you close your browser. You can switch off or disable the storage of cookies in your browser settings. Session cookies are automatically deleted when you close your browser. Persistent cookies survive the closing of the browser.

Server log files

The website provider automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These are:

  • Browser type and browser version
  • Operating system used
     
  • Referrer URL
  • Host name of the accessing computer
  • Time of the server request
  • IP address

This data is not merged with other data sources.

This data is recorded on the basis of Art. 6 (1) (f) GDPR. The website operator has a legitimate interest in ensuring that the website is displayed without technical errors and that it is optimised – to do this, the server log files must be recorded.
 

Enquiries by email, telephone or fax

If you contact us by email, telephone or fax, your enquiry, including all resulting personal data (name, enquiry) will be stored and processed by us for the purpose of processing your request. We will not pass on this data without your consent.
 

This data is processed on the basis of Art. 6 (1) (b) GDPR if your request is related to the performance of a contract or is necessary to carry out pre-contractual measures. In all other cases, the processing is based on our legitimate interest in the effective processing of the requests addressed to us (Art. 6 para. 1 lit. f DS-GVO) or on your consent (Art. 6 para. 1 lit. a DS-GVO), provided that this has been requested.
 

The data you send to us via contact requests will remain with us until you request us to delete it, revoke your consent to store it, or the purpose for storing the data no longer applies (e.g. after we have completed processing your request). Mandatory statutory provisions – in particular statutory retention periods – remain unaffected.

Registration form for events
 

If you register for an event using the registration form, the information you provide in the registration form, including the contact details you provide there, will be stored by us for the purpose of processing your registration and in the event of any queries. We will not pass on this data without your consent. This data is processed on the basis of Art. 6 (1) point a GDPR, provided that your registration is for a free event. If you register for a chargeable event, the data processing is carried out on the basis of Art. 6 (1) point b GDPR for the fulfilment of the contract or for the implementation of pre-contractual measures.

You can revoke your consent at any time. The consequence of a revocation is that we will immediately delete your data and will no longer include you in the list of participants in the free event; therefore, no place can be guaranteed for the event.
 

The data you entered in the registration form will remain with us until you ask us to delete it, revoke your consent to store your data or until the purpose for storing your data no longer applies (e.g. after the event has ended). Mandatory statutory provisions – in particular retention periods – remain unaffected.
 

Inxmail

This website uses Inxmail to send newsletters and to send information and invitations to events (hereinafter collectively referred to as newsletter subscription). The provider is Inxmail GmbH, Wetzinger Straße 17, 79106 Freiburg (hereinafter Inxmail).
 

Inxmail is a targeted email marketing service that can be used to organise and analyse the sending of newsletters, among other things. The data you enter to subscribe to the newsletter is processed on Inxmail's servers.

You can find Inxmail's privacy policy at: https://www.inxmail.de/datenschutz..

Legal basis
 

Data processing is based on your consent (Art. 6 para. 1 lit. a GDPR). You can revoke this consent at any time for the future.

Storage duration
 

The data you provide us with for the purpose of subscribing to the newsletter will be stored by us or the newsletter service provider until you unsubscribe from the mailing list and will be deleted from the mailing list or after the newsletter has been cancelled. We reserve the right to delete or block e-mail addresses from our mailing list at our own discretion within the scope of our legitimate interest in accordance with Art. 6 para. 1 lit. f DSGVO. Data stored by us for other purposes remain unaffected.
 

After you have been removed from the distribution list, your email address may be stored by us or the newsletter service provider in a blacklist if this is necessary to prevent future mailings. The data from the blacklist is used only for this purpose and is not merged with other data. This serves both your interest and our interest in complying with the legal requirements when sending newsletters (legitimate interest within the meaning of Art. 6 (1) lit. f GDPR). The storage in the blacklist is not limited in time. You can object to the storage if your interests outweigh our legitimate interest.

Contract data processing
 

We have concluded a contract for order processing (AVV) for the use of the above-mentioned service. This is a contract prescribed by data protection law that ensures that the personal data of our website visitors is only processed in accordance with our instructions and in compliance with the DS-GVO.

Zoom
 

We use the ‘Zoom’ tool to conduct telephone conferences, online meetings, video conferences and/or webinars (hereinafter: ‘online meetings’). ‘Zoom’ is a service provided by Zoom Video Communications, Inc., which is based in the United States.

Controller
 

The controller for data processing directly related to conducting online meetings is @-yet GmbH.

Note: Insofar as you access the Zoom website, the Zoom provider is the controller for data processing. However, accessing the website is only necessary for using Zoom in order to download the software for using Zoom.
 

You can also use Zoom by entering the relevant meeting ID and any other access data for the meeting directly into the Zoom app.

If you do not want to or cannot use the Zoom app, the basic functions can also be used via a browser version, which you can also find on the Zoom website.

What data is processed?
 

Various types of data are processed when using ‘Zoom’. The scope of the data also depends on the information you provide before or during an ‘online meeting’.

The following personal data is subject to processing:
 

  • User information: first name, last name, telephone (optional), email address, password (if ‘single sign-on’ is not used), profile picture (optional), department (optional)
  • Meeting metadata: topic, description (optional), participant IP addresses, device/hardware information
     
  • For recordings (optional): MP4 file of all video, audio and presentation recordings, M4A file of all audio recordings, text file of the online meeting chat.
  • When dialling in by phone: Information on incoming and outgoing phone number, country name, start and end time. Further connection data, such as the IP address of the device, may be stored.
     
  • Text, audio and video data: You may have the option of using the chat, question or survey functions in an ‘online meeting’. In this respect, the text entries you make will be processed in order to display them in the ‘online meeting’ and, if necessary, to log them. To enable the display of video and the playback of audio, the data from the microphone of your end device and from any video camera on the end device will be processed for the duration of the meeting. You can switch off the camera or mute the microphone yourself at any time using the Zoom applications.
     

To participate in an ‘online meeting’ or to enter the ‘meeting room’, you must at least provide your name.

Scope of processing

We use ‘Zoom’ to conduct ‘online meetings’. If we want to record ‘online meetings’, we will transparently notify you in advance and, if necessary, ask for your consent. The fact that the meeting is being recorded is also displayed in the Zoom app. If it is necessary for the purposes of recording the results of an online meeting, we will log the chat content. However, this will not usually be the case. In the case of webinars, we may also process the questions asked by webinar participants for the purposes of recording and following up on webinars. If you are registered as a user with Zoom, reports on online meetings (meeting metadata, data on telephone dial-in, questions and answers in webinars, survey function in webinars) can be stored by Zoom for up to 12 months. Automated decision-making as defined in Art. 22 GDPR is not used.
 

Legal basis for data processing

Insofar as personal data of @-yet GmbH employees is processed, Art. 6 Para. 1 lit. b) GDPR is the legal basis for data processing. If personal data is not required for the establishment, execution or termination of the employment relationship in connection with the use of ‘Zoom’, but is nevertheless an elementary component of the use of ‘Zoom’, Art. 6 para. 1 lit. f) GDPR is the legal basis for data processing. In these cases, we are interested in the effective implementation of ‘online meetings’. Otherwise, the legal basis for data processing when conducting ‘online meetings’ is Art. 6 (1) point b GDPR, insofar as the meetings are conducted within the framework of contractual relationships. If there is no contractual relationship, the legal basis is Art. 6 (1) point f GDPR. Here, too, our interest lies in the effective conduct of ‘online meetings’.
 

Recipients / Disclosure of data

Personal data processed in connection with participation in ‘online meetings’ will not be passed on to third parties, unless they are specifically intended for disclosure. Please note that content from ‘online meetings’, as with in-person meetings, is often used to communicate information with customers, prospects or third parties and is therefore intended for disclosure.

Other recipients
 

The provider of ‘Zoom’ necessarily obtains knowledge of the above-mentioned data to the extent provided for in our data processing agreement with ‘Zoom’.

Data processing outside the European Union
 

‘Zoom’ is a service provided by a provider in the United States. This means that personal data is also processed in a third country. We have concluded a data processing agreement with the provider of “Zoom” that meets the requirements of Art. 28 GDPR. An adequate level of data protection is guaranteed, on the one hand, by the conclusion of the so-called EU standard contractual clauses. Furthermore, the provider of Zoom is certified according to the so-called EU-U.S. Data Privacy Framework (DPF). As a supplementary protective measure, we have also configured Zoom in such a way that only data centres in the EU, the EEA or secure third countries such as Canada or Japan are used to hold ‘online meetings’.

Whistleblower reporting office
 

In order to fulfil legal requirements (e.g. the Whistleblower Protection Act), @-yet maintains an internal reporting system for the detection and prevention of violations of applicable law and company guidelines. This reporting system is available to employees within the meaning of § 3 para. 8 of the Whistleblower Protection Act and to customers, suppliers and business partners within the meaning of § 1 para. 1 of the Whistleblower Protection Act. Such reports can be submitted online using the web-based application. The so-called ‘Whistleblower Reporting Office’ is designed as an internal reporting office within the meaning of Section 14 HinSchG. The reporting office can generally be used anonymously. Should personal data arise in the course of your report, it will be treated in strict confidence and processed on the basis of Art. 6 (1) point c GDPR.
 

Furthermore, the whistleblower system is not intended for complaints. If you have any questions or suggestions of a different nature, please contact info@at-yet.de.

We ask you to use the whistleblower system responsibly.

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5. Legal Basis

Your personal data is processed based on the following legal basis:

Art. 6 I b) GDPR (performance of contract, implementation of pre-contractual measures)

@-yet GmbH processes your personal data in order to fulfil contracts that you have entered into with @-yet GmbH or to carry out pre-contractual measures. You may provide @-yet GmbH with your personal data if

  • you have questions about @-yet GmbH’s services and offers
  • you want to complain about a @-yet GmbH service
  • you want to receive information about your application to @-yet GmbH or your application status

Your data may be shared internally to process your request.

The amount and category of data processed depends on what you provide to @-yet GmbH. In order to process your request, it may be necessary for @-yet GmbH to request further data from you. In this event, @-yet GmbH will ask you for the additional data and information required to process your request. The following data is generally processed:

  • First name
  • Surname
  • Title / Sex
  • Personal information that you send us as part of your request / message

Art. 6 I f) GDPR (to safeguard legitimate interests)

@-yet GmbH also processes your personal data in order to safeguard its legitimate interests. The purpose of this processing is as follows:

  • To evaluate analyses and statistics relating to user behaviour on the page
  • To optimise the page in terms of its user-friendliness and attractiveness, and to introduce user-friendly marketing measures
  • Other communication and interactions initiated by users
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6. Social Media

LinkedIn

This privacy policy applies to the following social media presence

Data processing through social networks

We maintain publicly available profiles in social networks. The individual social networks we use can be found below.

Social networks such as Linkedin etc. can generally analyze your user behavior comprehensively if you visit their website or a website with integrated social media content (e.g., like buttons or banner ads). When you visit our social media pages, numerous data protection-relevant processing operations are triggered. In detail:

If you are logged in to your social media account and visit our social media page, the operator of the social media portal can assign this visit to your user account. Under certain circumstances, your personal data may also be recorded if you are not logged in or do not have an account with the respective social media portal. In this case, this data is collected, for example, via cookies stored on your device or by recording your IP address.

Using the data collected in this way, the operators of the social media portals can create user profiles in which their preferences and interests are stored. This way you can see interest-based advertising inside and outside of your social media presence. If you have an account with the social network, interest-based advertising can be displayed on any device you are logged in to or have logged in to.

Please also note that we cannot retrace all processing operations on the social media portals. Depending on the provider, additional processing operations may therefore be carried out by the operators of the social media portals. Details can be found in the terms of use and privacy policy of the respective social media portals.

Legal basis

Our social media appearances should ensure the widest possible presence on the Internet. This is a legitimate interest within the meaning of Art. 6 (1) lit. f GDPR. The analysis processes initiated by the social networks may be based on divergent legal bases to be specified by the operators of the social networks (e.g., consent within the meaning of Art. 6 (1) (a) GDPR).

Responsibility and assertion of rights

If you visit one of our social media sites (e.g., Linkedin), we, together with the operator of the social media platform, are responsible for the data processing operations triggered during this visit. You can in principle protect your rights (information, correction, deletion, limitation of processing, data portability and complaint) vis-à-vis us as well as vis-à-vis the operator of the respective social media portal (e.g., Linkedin).

Please note that despite the shared responsibility with the social media portal operators, we do not have full influence on the data processing operations of the social media portals. Our options are determined by the company policy of the respective provider.

Storage time

The data collected directly from us via the social media presence will be deleted from our systems as soon as you ask us to delete it, you revoke your consent to the storage or the purpose for the data storage lapses. Stored cookies remain on your device until you delete them. Mandatory statutory provisions - in particular, retention periods - remain unaffected.

We have no control over the storage duration of your data that are stored by the social network operators for their own purposes. For details, please contact the social network operators directly (e.g., in their privacy policy, see below).

Your rights

You have the right to receive information about the origin, recipient and purpose of your stored personal data at any time and free of charge. You also have the right to object, the right to data portability and the right to file a complaint with the responsible regulatory agency. Furthermore, you can request the correction, blocking, deletion and, under certain circumstances, the restriction of the processing of your personal data.

Individual social networks

LinkedIn

We have a LinkedIn profile. The provider is the LinkedIn Ireland Unlimited Company, Wilton Plaza, Wilton Place, Dublin 2, Ireland. LinkedIn uses advertising cookies.

If you want to disable LinkedIn advertising cookies, please use the following link: https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out.

Data transmission to the US is based on the Standard Contractual Clauses (SCC) of the European Commission. Details can be found here: https://www.linkedin.com/legal/l/dpa and https://www.linkedin.com/legal/l/eu-sccs.

For details on how they handle your personal information, please refer to LinkedIn's privacy policy: https://www.linkedin.com/legal/privacy-policy.

 

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7. plugin and tools

Google Web Fonts (local hosting)

This site uses so-called web fonts provided by Google for the uniform display of fonts. The Google Fonts are installed locally. There is no connection to Google servers.

Further information on Google Web Fonts can be found at developers.google.com/fonts/faq and in Google's privacy policy: https://policies.google.com/privacy?hl=de

Font Awesome (local hosting)

This site uses Font Awesome for the consistent display of fonts. Font Awesome is installed locally. A connection to servers of Fonticons, Inc. does not take place.

For more information about Font Awesome, please see the Font Awesome privacy policy at: https://fontawesome.com/privacy

Online-based Audio and Video Conferences (Conference tools)

Data processing

We use online conference tools, among other things, for communication with our customers. The tools we use are listed in detail below. If you communicate with us by video or audio conference using the Internet, your personal data will be collected and processed by the provider of the respective conference tool and by us. The conferencing tools collect all information that you provide/access to use the tools (email address and/or your phone number). Furthermore, the conference tools process the duration of the conference, start and end (time) of participation in the conference, number of participants and other “context information” related to the communication process (metadata).

Furthermore, the provider of the tool processes all the technical data required for the processing of the online communication. This includes, in particular, IP addresses, MAC addresses, device IDs, device type, operating system type and version, client version, camera type, microphone or loudspeaker and the type of connection.

Should content be exchanged, uploaded, or otherwise made available within the tool, it is also stored on the servers of the tool provider. Such content includes, but is not limited to, cloud recordings, chat/ instant messages, voicemail uploaded photos and videos, files, whiteboards, and other information shared while using the service.

Please note that we do not have complete influence on the data processing procedures of the tools used. Our possibilities are largely determined by the corporate policy of the respective provider. Further information on data processing by the conference tools can be found in the data protection declarations of the tools used, and which we have listed below this text.

Purpose and legal bases

The conference tools are used to communicate with prospective or existing contractual partners or to offer certain services to our customers (Art. 6 I b) GDPR). Furthermore, the use of the tools serves to generally simplify and accelerate communication with us or our company (legitimate interest in the meaning of Art. 6 I f) GDPR). Insofar as consent has been requested, the tools in question will be used on the basis of this consent; the consent may be revoked at any time with effect from that date.

Duration of storage

Data collected directly by us via the video and conference tools will be deleted from our systems immediately after you request us to delete it, revoke your consent to storage, or the reason for storing the data no longer applies. Stored cookies remain on your end device until you delete them. Mandatory legal retention periods remain unaffected.

We have no influence on the duration of storage of your data that is stored by the operators of the conference tools for their own purposes. For details, please directly contact the operators of the conference tools.

Conference tools used

We employ the following conference tools:

Microsoft Teams

We use Microsoft Teams. The provider is Microsoft Corporation, One Microsoft Way, Redmond, WA 98052-6399, USA. For details on data processing, please refer to the Microsoft Teams privacy policy: https://privacy.microsoft.com/en-us/privacystatement.

Data processing

We have concluded a data processing agreement (DPA) with the above-mentioned provider. This is a contract mandated by data privacy laws that guarantees that they process personal data of our website visitors only based on our instructions and in compliance with the GDPR.

(last Update 2023/12)

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8. Matomo

This website uses the open-source web analytics service Matomo (formerly Piwik).

With the help of Matomo, we are able to collect and analyze data about how our website is used by visitors. This allows us to determine, among other things, when which page views occurred and from which region they originate. Additionally, we collect various log files (e.g., anonymized IP addresses, referrers, browsers, and operating systems used) and can measure whether our website visitors perform certain actions (e.g., clicks, form submissions, etc.).

The use of this analysis tool is based on Art. 6(1)(f) GDPR. The website operator has a legitimate interest in analyzing user behavior to optimize both its web offering and its advertising. If a corresponding consent was requested, the processing is carried out exclusively on the basis of Art. 6(1)(a) GDPR and § 25(1) TDDDG, insofar as the consent includes the storage of cookies or access to information on the user’s end device (e.g., device fingerprinting) within the meaning of the TDDDG. Consent can be revoked at any time.

IP Anonymization

When analyzing with Matomo, we use IP anonymization. This means your IP address is shortened before analysis so that it can no longer be clearly assigned to you.

Cookie-less Analysis

We have configured Matomo so that Matomo does not store cookies in your browser.

Pseudonymization

Matomo typically stores user visits under a user ID. We have configured Matomo so that this user ID is replaced by a randomly generated pseudonym before it appears in the reports.

Hosting

We host Matomo exclusively on our own servers. All analytics data remains with us and is not shared with third parties.

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